Business Assistant,Poland

Poland · Full time

About The Position

Medison is a rapidly growing global pharmaceutical company with a strong global presence, operating in 5 continents and over 30 countries. Our mission is to provide access to highly innovative therapies to patients who suffers mainly from cancer and rare diseases, in many international markets. If you are passionate about making a difference and want to be part of our mission, join us!

Reporting to Country Manager the Business Assistant will be responsible for supporting local team in day to day operations, including local events organization, designated projects, and taking care of administrative tasks in Poland.

Responsibilities

Undertaking and managing designated end-to-end projects on a regular basis, such as event planning, organizing both internal and external meetings for local Medison team and Participation in coordination with stakeholders for execution of National Congresses, Local Own Events and advisory boards
Providing administrative support to relevant colleagues, including new employee’s orientation
Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies and regular database updates
Creation of the PO and new vendor form for all projects that are in the area of responsibility
Relationship management with 3rd parties (e.g. car lease company, IT support, health care service provider, accounting, etc.)
Providing accurate and timely reports about events organized by contracted Pharma companies and Medison
Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported
Any other ad hoc projects as required

Requirements

Bachelor’s degree or similar education
A minimum of 2 years’ experience in a similar position in pharma industry
Excellent written and verbal communication skills
Competent with Microsoft Office
Preferably competent with Veeva/ Salesforce, Netsuite
Good knowledge of pharma working processes and approval systems - advantage
Preferably competent with the ToV (Transfer of Value) reporting annual process
Experience with pharma audit requirements - advantage
Experience in organizing pharma events - advantage
Fluent English knowledge
Displays initiative and is able to work independently with minimal supervision
Dedicated to the quality and accuracy of projects from inception to completion
Ability to multitask and manage strict deadlines
Excellent organizational skills
Flexible and willing to take on ad-hoc tasks
Excellent interpersonal skills and comfortable working as part of a team