Business Assistant
About The Position
Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.
As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.
Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.
We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us.
Reporting to Country Manager, the Business Assistant will be responsible for managing local events, designated projects, and taking care of administrative tasks in Latvia.
Responsibilities
- Undertaking and managing designated end-to-end projects on a regular basis, such as organizing both internal and external meetings for local Medison team and support local team in in organization of regional and national congresses and locally owned events
- Providing administrative support to relevant colleagues, including new employee’s orientation
- Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies and regular database updates
- Creation of the PO and new vendor form for all events that is in responsibility
- Relationship management with 3rd parties as needed (e.g. car lease company, IT support, health care service provider, accounting, etc.)
- Providing accurate and timely reports about events organized by contracted Pharma companies and Medison
- Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported
- Any other ad hoc projects as required per local business needs
Requirements
- Bachelor’s degree or similar education
- A minimum of 3 years’ experience in a similar position
- Excellent written and verbal communication skills
- Competent with Microsoft Office
- Preferably competent with Veeva/ Salesforce, Netsuite
- Good knowledge of pharma working processes and approval systems - advantage
- Preferably competent with the ToV (Transfer of Value) reporting annual process
- Experience with pharma audit requirements - advantage
- Experience in organizing pharma events - advantage
- Fluent English knowledge
- Displays initiative and can work independently with minimal supervision
- Dedicated to the quality and accuracy of projects from inception to completion
- Ability to multitask and manage strict deadlines
- Excellent organizational skills
- Flexible and willing to take on ad-hoc tasks
- Excellent interpersonal skills and comfortable working as part of a team