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Pharma Coordinator

Israel · Full-time

About The Position

Medison is a global pharmaceutical company that provides patients with access to highly innovative therapies in international markets. Medison commercializes these therapies, helping to save and improve the lives of patients suffering from the most challenging diseases.

Medison has deep expertise in local regulatory and market access know-how and uncompromising compliance excellence. It offers an affiliate-like partnership and tailored solutions for country-specific and regional commercialization, enabling emerging biotech companies to navigate local complexities and expand their reach to patients in international markets.

Medison is rapidly growing in the international markets backed by 25 years of established operations in Israel, global infrastructure, and a partnership network. Medison is headquartered in Israel, with its international markets HQ in Switzerland and commercial hubs across the Baltics, Central and Eastern Europe, the Balkans, Greece, and Canada.

We are looking for a Pharma Coordinator. The role involves Managing all administrative work in the unit, logistics of conferences held in Israel and abroad, promotion materials, procurement, budget, and more. Documenting all files and approvals following the company’s compliance guidelines and policies. Works closely with suppliers in Israel and abroad.

Responsibilities

  • Provide administrative support to unit employees and back-office service to field employees
  • Handle administrative & logistic details of conferences in Israel and abroad.
  • Responsible for all administration regarding scientific and marketing events - including lecture and consultancy agreements, venue catering, and ordering professional articles and literature.
  • Handle travel logistics, including booking airline tickets, hotels, and restaurants for the unit's employees.
  • Book hotels and manage conference registration for HCPs, and handle all administration according to compliance guidelines
  • Give support with promotional materials and graphics including booth designs for conferences
  • Responsible for all logistics concerning overseas guests (refreshments, meeting room arrangements, etc.)
  • Keep contact with suppliers in Israel and abroad.
  • Work according to the Medison code of ethics and compliance guidelines and policies.
  • Manage and follow up on the unit’s expenses, including invoice budgets, payment transfers, and liaison with economists regarding budget transfers.
  • Take part in the coordinators’ working groups and forums.

Requirements

  • Academic
  • Previous experience in significant administrative position
  • High-level English - Speaking and writing
  • Full control of OFFICE applications
  • Digital orientation – work with various computerized systems

Required qualifications

  • Good interpersonal and communication skills
  • Organized
  • Pro-active with creative thinking and problem solving
  • Lateral vision Ability to prioritize and handle multiple tasks in parallel
  • Ability to work independently & in discretion